Key Features

▪ Intuitive, Person/Case-Centric Application

▪ Manage criminal, juvenile an civil cases simultaneously

▪ Works with Word and Word Perfect making document generation quick and easy

▪ Eliminates redundant data entry saving time and $$$

▪ Enables calendars, schedules and emails to be managed with Outlook and GroupWise

▪ Manages digital images, scanned documents and audio/video files

▪ Reports and “ad hoc” query features turn information into meaningful data

▪ Powerful security features protect sensitive case data

▪ Web-enabled to allow case data to be accessed remotely

▪ Use of XML solves makes difficult data migration and application integration easy

▪ Built with .Net Framework technology - making it the most advanced system of its kind

 

“Person Datsheet” Vs. “Case DataSheet”

 

Judicial/Dialog is a person/case-centric application broken down into two types of customizable “datasheets.”  The “Person Datasheet” is designed for recording biographical information about an individual, while a “Case Datasheet” is used to manage specific details about a case.  Together these datasheets provide end users with the resources needed to manage every piece of information about their cases and the individuals who are involved with their cases.

The Person Datasheet

Significant to reducing the amount of data entry work that bogs down every office, the “Person Datasheet” requires that biographical information about an individual be entered into the application only once after which an individual’s “Person Datasheet” can be easily associated with any number of cases.  Once linked to a case, an individual can be assigned a role (i.e., defendant, witness, prosecuting attorney, public defender, police officer, friend, family member, etc.), which can vary from case to case.

In addition to being used organize the biographical information about an individual, a “Person Datasheet” benefits end users by enabling them to review a person’s entire legal history on one page.  The “Legal History” window located on the “Person Datasheet” identifies all the case that an individual is associated with as well as his or her role with each of case.  Using Judicial/Dialog, end user no longer need to hunt through stacks of old case folders to find information about a person’s legal history. The “Legal History” window can also be used to track other valuable information like an individual’s gang affiliations, warrant history and bond records.

Other biographical information that can be managed with a “Person Datasheet” includes:

▪ Address and Contact Information

▪ Aliases

▪ Associates, Children, Family Members

▪ Citizenship

▪ Detention History and Screenings

▪ Employment History

▪ Income

▪ Insurance Policies

▪ Personal Identification Numbers

▪ Physical Descriptions and Photographs

▪ School History

 

The Case Datasheet

In an effort to ensure that the case management resources found within Judicial/Dialog are the best available, the company’s development team spend a tremendous amount of time listening to the needs and suggestions of prosecuting attorneys, public defenders and others before the application’s “Case Datasheet” was designed and developed.  As a result the application’s “Case Datasheet” is the most comprehensive resource for managing information pertaining to a judicial proceeding or case.

Not only does the “Case Datasheet” allow for basic case information to be managed, it provides end users with the ability to track anyone that has been associated with a case as well as the events, charges, documents, emails and multimedia files that are related to a case.  Other information that the “Case Datasheet” can be used to manage include:

▪ Case Type—Criminal, Juvenile or Civil

▪ Case Status and Status Date

▪ Arrest Charges, Filed Charges, Conviction Charges and Charge Language

▪ Sentencing, Restitution and Fines/Fee Information

▪ Dispositions and Judgments

▪ DWI/DUI Results

▪ Subpoena Information

 

 

Three Case types In One Application

 

Unlike other case management systems that are made up of multiple “modules” and “components,” Judicial/Dialog is a single software application that supports criminal, juvenile and civil cases simultaneously.  By combining support for criminal, juvenile and civil cases in one application, Judicial/Dialog ensures that end users can quickly and easily access the case information they need without having to waste time switching form one case management system to another.

As we all know, the information that an end user needs to manage for each case varies significantly according to the case type.  This important factor was taken into consideration when Judicial/Dialog was designed and as a result, the data fields that are included on each “Case Datasheet” vary by case type.  For example, a prosecuting attorney that is using the application to manage charges as well as conviction and sentencing information for a criminal case will not see data fields for such information when using the “Case Datasheet” that has been designed for civil cases as there is no need to track charges, convictions and sentencing information in a civil case.

 

Manage Schedules, Calendars and Events

 

Judicial/Dialog was developed not only with the resources for managing case-related information, but also with features that enable end users to do there jobs with greater efficiency and effectiveness.  One of those features is the application’s ability to aid in the management of case-related events.

Included in Judicial/Dialog is an Event window on which end users can list all case-related events such as arraignments, hearings, trials start and end dates, witness/victim interviews, disposition announcements and sentencing dates.  Details related to these user-defined events, like the event’s date/time, status, result and address/location, can tracked on the Event window making it single most authoritative source of information about to the proceedings that comprise a case.

Additionally, Judicial/Dialog is unlike other case management systems that only allow individuals to be associated with the case in general, in that it allows specific individuals to be associated with specific case events.  This feature, in combination with the application’s integration with Outlook and GroupWise, enables agencies to establish office calendars to better manage their resources while also allowing individuals to schedule events on their personal calendars.

Another powerful event management feature of Judicial/Dialog is its ability to automatically notify an end user of an event based on the event type and the end users role in the case.  For example, the application can be used to notify an investigator that has been assigned to a case about an interview when it is scheduled by a witness coordinator.  Along the same lines, Judicial/Dialog can be configured to automatically calculate an event deadline based on the date of another case event.  For example, the law within a certain jurisdiction might require that an arraignment be held within 72 hours of an individual’s arrest.  In such a situation, Judicial/Dialog could be configured to automatically calculate the arraignment deadline and schedule it based on the arrest date that has been entered into the application.  The arraignment deadline that is automatically calculated by Judicial/Dialog can be easily edited when the actual arraignment date is determined.

The power of Judicial/Dialog’s event management features are further enhanced by the application’s integration with Microsoft’s Outlook and Novell’s GroupWise calendaring programs.  Because Judicial/Dialog is tightly integrated with these applications, end users can notify selected case parties about specific case proceedings by sending them event notices to their Outlook or GroupWise accounts.  Once they are in receipt of an event notice, an individual can simply accept the event notice at which time it is automatically added to their Outlook or GroupWise calendar.  Given that Outlook and GroupWise allow for the establishment of shared calendars, an office can copy all case events to a single calendar from an authorized individual can review the events associated with each case as well as the availability of all office resources.

 

Document Generation and Management

 

When it comes to document generation and management, all other case management solutions take a backseat to Judicial/Dialog.

The document generation features of Judicial/Dialog give end users the ability to easily and quickly build reusable templates for documents like subpoenas, information letters, and indictments which can be automatically populated with case information using the application’s merge function.  Once a template is populated with case information, it is automatically linked to the appropriate “Case Datasheet” and saved as a completed document which can be easily accessed and reused as necessary.

To create document templates, an end user begins by typing the template using Microsoft Word or Corel WordPerfect and then simply “drag-and-drop” items from a list of Judicial/Dialog database fields into the template where appropriate.  Once all database fields have been added to the template, the end user can use all of the functions of Word and WordPerfect to format or customize templates with special fonts, colors and paragraph styles, etc.   Additionally, office logos, pictures and standard headers/footers can be added to the template.

As for populating templates with case information, Judicial/Dialog makes it simple for end users with the application’s intuitive merge function.  Not only does the merge function allow end users to run “single document” and “batch” merges with a single mouse click, it ensures that all merged documents are automatically saved with the appropriate “Case Datasheet” along with information about who created the document and the date and time when it was created.  The merged documents that are associated with a case can be easily accessed, reused, reformatted, printed and/or sent as an email attachment.

 

Powerful MultiMedia and Document Imaging Support

 

Judicial/Dialog is not just for back-office case tracking and information management tasks.  The application can be used to manage digital images, audio/video files and scanned documents making it a powerful courtroom tool for judicial professionals.

Imagine that you are about to argue the most high profile case of your career.  You walk into the courtroom with nothing but a laptop computer while the counsel on the other side of the courtroom stumbles in carrying overstuffed briefcases, boxes bursting with paper and television carts piled high with slide projectors, VCRs and big boring graphs. While the opposing counsel searches for lost documents, struggles with the VCR wiring and scribbles illegible charts and maps with magic markers, you deftly build your case by deftly presenting one piece of evidence after another by connecting a projector to the back of your laptop and showing the audio/video files, digital images and charts and graphs that you have stored in Judicial/Dialog.  Needless to say, Judicial/Dialog can give a judicial professional the powerful courtroom advantage that he or she might need to come out on top.

The company’s development team knows that prosecuting attorneys and public defenders do not have time to waste, so Judicial/Dialog was developed in a manner that makes incorporating multimedia files and scanned documents as easy as browsing for a file, opening that file and then saving it.  Unlike other case management systems, Judicial/Dialog can recognize almost all file formats (i.e., jpeg, bmp, mpeg, mp3, Excel, PowerPoint, etc.) eliminating the problem of having to reformat files.  Additionally, because multimedia files are saved in the Judicial/Dialog database, end users can access them whenever necessary and can rest assured that the critical case information they are relying on is never lost or deleted from a public folder on a shared office network.

 

Reports and Ad Hoc Queries

 

Judicial/Dialog includes powerful reporting tools that make it more than just a resource for managing case-related information.  With its “standard reports” and ability to be integrated with customized queries, Judicial/Dialog is an extraordinary resource for transforming case-related information into analytical data which can be used to understand how an office functions.  More specifically, the reporting capabilities of Judicial/Dialog allow end users to understand important matters like conviction rates, caseload distribution, trial schedules, case closure rates as well as the status of each case.

If the standard reports included with Judicial/Dialog do not meet the needs and/or requirements of an office or individual, customized reports can be built using Crystal Reports and added to the application for use by authorized individuals.  These customized reports are similar to the application’s standard reports in that they can be formatted in any number of ways including text document, spreadsheets, charts, graphs and even calendars, and transform simple case-related information into valuable data.

 

Security Controls To Manage The Entire application

 

Any application that is used for the management of sensitive judicial information better be well equipped to protect that data.  Fortunately, Judicial/Dialog is equipped with extremely robust security features.

In fact, Judicial/Dialog was built with a multi-layer security structure that ensures that the information stored in the application is always safe.  The highest level of the application’s security structure requires all end user to have a unique username and password before they can access any information stored within Judicial/Dialog.  The lowest level of security can be used to control an end user’s privileges at the most basic level—the field level (i.e., a juvenile’s last name, a street address, a phone number, etc.)

The security of Judicial/Dialog is easily managed with the application’s “Security Wizard,” which enables authorized application administrators to use simple English language phrases to establish end user profiles.  These security profiles, which include the end user’s name and password, establish an individual’s user privileges such as what case-related information they can access or read as well as their right to write, edit and delete such information.

 

Other Judicial/Dialog Features

 

Mass Update

Search Screens

Administrative Wizards

Label Editor

NCIC Interface

 

More Information About Judicial/Dialog

 

Judicial/Dialog Technical Specifications

Judicial/Dialog Screenshot Gallery

 

 

 

 

Detailed Explanations Coming Soon!

Have you seen Judicial/Dialog in action?  If not, schedule a demonstration. 

Judicial/Dialog^TM

Managing even the simplest of judicial proceedings can be a complex and challenging task, but Judicial/Dialog makes it easy to organize, access and utilize every piece of case-related information for which a judicial professional may be responsible.  Judicial/Dialog, the newest case management solution from Judicial Dialog Systems, empowers prosecuting attorneys, public defenders and courtroom professionals with the important information management resources they need and want.

The first judicial case management system to be built with Microsoft’s .NET Framework and Visual Studio.NET, Judicial/Dialog is a person/case-centric application capable of simultaneously supporting criminal, juvenile and civil cases.  Additionally, Judicial/Dialog uses Extensible Mark-Up Language (XML) and web services technology to allow case-related information to be easily exchanged between disparate data sources regardless of the format or location of the data source.

 

Product Summary